GDPR statement

As you may have heard, the General Data Protection Regulation (GDPR) came into force on 25 May 2018. The GDPR is a European-wide regulation that will place greater obligations on how organisations handle personal data and enhances the existing rights of individuals. The Data Protection Act 2018 applies the same standards as the GDPR but amends it to better suit the requirements of the United Kingdom (UK). 


As part of our ongoing commitment to transparency, and in preparation for GDPR, we want to advise you on how to make the best decisions about the information that you share with us. 


We believe you should always know what data we collect from you and how we use it, and that you should have meaningful control over both. 


If you do consent to us holding your personal data, the following information may be of interest to you:

Where your personal data is held

Your personal data is held on a secure Home Office server.


Who can access your personal data? 


Your personal data can be accessed by the following a:gender personnel: Chair, Vice Chair and Business Manager.


Is your personal data shared with anyone else? 


We will not share your data with any other organisation without first obtaining your consent. 


How to contact the a:gender Data Protection Officer (DPO) 


If you wish to contact the a:gender DPO to discuss any of the above please email us at:

Your rights


You have the following rights under the GDPR, and the email addresses listed below can be used to exercise them should you wish to: 

  • The right to be informed 

  • The right of rectification – individuals will have the right to obtain from the data controller the rectification of inaccurate personal data concerning him or her. Organisations must respond within one month of the request

  • The right to erasure – also known as the ‘right to be forgotten’. An individual can request the deletion or removal of personal data where there is no compelling reason for its continued processing. 

  • The right to restrict processing 

  • The right to data portability 

  • The right to object 

  • Rights in relation to automated decision making and profiling.


For a full explanation of your data rights, or in the event that you wish to lodge a complaint, please go to

Purpose for a:gender in holding your personal data


The a:gender network currently holds information about you in your capacity as a member of the network. We use this information to notify you of a:gender related activities, canvas your views, the distribution of our newsletter and alert you to events or information that may be of interest to you in your capacity as a member.

The legal basis in the Data Protection Act for holding your personal data


a:gender relies upon ‘consent’ to hold your personal data for the purposes outlined above. The GDPR outlines the criteria for consent as follows:

  • Consent of the data subject means any freely given specific, informed and unambiguous indication of the data subject’s wishes by which they, by a clear affirmative action, signifies agreement to the processing of personal data relating to them.